Pre-Employment Screening Solutions has committed to processing all personal data received in accordance with its Privacy requirements, as they apply to personal data relating to Human Resources functions.
To learn more about the Data Privacy Framework (DPF) program, and to view our certification, please visit: https://www.dataprivacyframework.gov/s/
Pre-Employment Screening Solutions has certified to the Department of Commerce that it adheres to the Privacy Principles.
If there is any conflict between the terms in this privacy policy and the Privacy Principles, the Privacy Principles shall govern. To learn more about the Privacy Principles program, please visit: https://www.dataprivacyframework.gov/s
1. Notice
Pre-Employment Screening Solutions only conducts pre-employment verifications of a candidate's prior employment and education, and may include criminal record research in the appropriate public judicial jurisdiction. Verifications are conducted only at the request of a potential employer that has completed the required personally identifiable information privacy vetting process to become a client, and after the candidate has signed appropriate employment application authorizations. Our service only confirms the applicant's dates of employment and title provided on the employment application.
Pre-Employment Screening Solutions provides information developed through verification to the employer that requested it, only after the candidate has authorized it.
Pre-Employment Screening Solutions does not reuse or resell information developed in previous verifications. By this, we mean that if a subsequent verification request comes through for the same candidate and employer, or for another employer requiring verifications, we will conduct a new verification of employment and/or education through primary sources.
Pre-Employment Screening Solutions does not resell data obtained during the pre-employment background check process, and data is never available to any entity other than the original employer that requested the verification at the direction of the candidate.
This privacy policy is included in the employee handbook, and additional training is provided during new-employee orientation to ensure all employees are aware of privacy concerns.
2. Choice
Reports we prepare are initiated only after the prospective employer obtains the individual's consent (“opt in”). Personal data is never disclosed to a third party other than a former employer or educational experience completed by the individual. Personal data is never used for a purpose that is materially different from the purpose(s) for which it was originally collected by the prospective employer and authorized by the individual.
Pre-Employment Screening Solutions never requests, obtains or transfers sensitive personal data such as medical or health information, credit or financial information, current and former addresses, information relating to employment or educational experiences not specifically authorized by the individual, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, information specifying political beliefs, credit or mode of living.
3. Accountability for Onward Transfer
Pre-Employment Screening Solutions discloses personal data that it collects to its employment screening clients for due diligence or similar purposes. Personal data may be disclosed to service providers to facilitate employment and education verification, or in response to lawful requests from public entities, including law enforcement agencies. Transfer of personal data will take place within a secure web-based platform.
Pre-Employment Screening Solutions will:
- transfer such data only for limited and specified purposes;
- ascertain that the service provider is obligated to provide at least the same level of privacy protection as is required by the Privacy Principles;
- take reasonable and appropriate steps to ensure that the service provider effectively processes the personal data transferred in a manner consistent with CARCO’s obligations under the Principles;
- require the service provider to notify the organization if it makes a determination that it can no longer meet its obligation to provide the same level of protection as is required by the Principles;
- upon notice, including under (iv), take reasonable and appropriate steps to stop and remediate unauthorized processing; and
- provide a summary or a representative copy of the relevant privacy provisions of its contract with that service provider to the Department of Commerce upon request.
4. Security
Pre-Employment Screening Solutions employs reasonable and appropriate measures to protect personal data from loss, misuse, and unauthorized access, disclosure, alteration, and destruction, taking into account the risks involved in the processing and nature of the personal data as outlined in the FCRA. PII is double-encrypted in our reporting system upon the completion of each background investigation.
5. Data Integrity and Purpose Limitation
Pre-Employment Screening Solutions limits the personal data it collects to information relevant to processing. Personal data is not collected or processed in a way that is incompatible with the purposes for which it has been collected or subsequently authorized by the individual. Pre-Employment Screening Solutions takes reasonable steps to ensure that personal data is reliable for its intended use, accurate, complete, and up to date. Pre-Employment Screening Solutions meets this obligation by complying with FCRA requirements, including a requirement that consumer reporting agencies follow reasonable procedures to ensure maximum possible accuracy.
Pre-Employment Screening Solutions takes reasonable and appropriate measures to retain personal data only for as long as needed for a legitimate legal or business need to do so, such as customer service, compliance with legal or contractual retention obligations, retention for audit purposes, security and fraud prevention, preservation of legal rights or other reasonable purposes consistent with the purpose of the collection of the information. Personally identifiable information is masked in our reporting system once verification is complete. Pre-Employment Screening Solutions will adhere to the Privacy Principles for as long as it retains personal data in reliance on them.
6. Access
Pre-Employment Screening Solutions will provide personal data to an individual that was developed about them and provides a means to request the correction, amendment, or deletion of information that is inaccurate, or has been processed in violation of the Privacy Principles, except where the burden or expense of providing access would be disproportionate to the risks to the individual's privacy in the case in question, or where the rights of persons other than the individual would be violated.
Pre-Employment Screening Solutions services are governed by the FCRA. The FCRA specifies consumers' rights to obtain a disclosure of the contents of their consumer reporting file. The FCRA also provides consumers with the right to dispute the contents of their file and, if warranted, to have them corrected or deleted. Copies of the verification report created, along with the opportunity to dispute inaccurate or incorrect information contained within, are provided under the rights granted under FCRA requirements.
Pre-Employment Screening Solutions requires that an individual provide reasonable verification of their identity before we provide access to personal data.
7. Recourse, Enforcement, and Liability
In compliance with the Privacy Principles, Pre-Employment Screening Solutions commits to resolving complaints about our collection or use of your personal information. Inquiries or complaints regarding our Privacy Principles policy should first contact Pre-Employment Screening Solutions at: info@screeningsolutions.net
Complaints will be handled by our internal dispute resolution team.
Pre-Employment Screening Solutions internally monitors and assesses our compliance with our Privacy Principles Statement and our Privacy obligations. Under the Privacy Principles, Pre-Employment Screening Solutions may be liable in the event that a service provider to whom Pre-Employment Screening Solutions transfers personal data, such as personal data in a manner inconsistent with the Privacy Principles, unless the organization proves that it is not responsible for the event giving rise to the damage. An individual with an inquiry or complaint may contact us using the mailing or email address below.
TABB INC., 95 W.Main St, Suite 5, Chester, NJ 07930 or by email at info@screeningsolutions.net.
Individuals who have unresolved privacy or data use concerns that are not addressed by Pre-Employment Screening Solutions on a satisfactory basis may contact a US-based third-party dispute resolution provider at no charge at the following website: https://www.dataprivacyframework.gov/s
Individuals may also be able to invoke binding arbitration, under certain circumstances permitted by the Privacy Principles program, if they believe there has been a violation of Privacy Principles requirements that has not been appropriately addressed by Pre-Employment Screening Solutions.
Pre-Employment Screening Solutions' compliance with its Privacy Principles obligations is also subject to investigation and enforcement by the U.S. Federal Trade Commission. Pre-Employment Screening Solutions is required by the Privacy Principles program to respond promptly to inquiries and requests for information from the U.S. Department of Commerce.
8. Public Record and Publicly Available Information
In accordance with Privacy Principles, in cases where Pre-Employment Screening Solutions discloses public records or publicly available information without combining that information with non‑public information, our general policies on Notice, Choice, and Accountability for Onward Transfer may not apply.
9. Contact Us
If you have any inquiries or complaints regarding this policy or our privacy practices, contact Brian Bodkin by mail at TABB INC., 95 W. Main St., Suite 5, Chester, NJ 07930 or by email at info@screeningsolutions.net.
10. Policy changes
Pre-Employment Screening Solutions reserves the right to change its policy from time to time, consistent with the Privacy Principles.